How to Print QR Codes for Restaurant Tables

The QR code is the one piece of your digital menu a guest physically touches. If it is too small, too shiny, or hidden behind a candle, the whole system fails at step one. Printing is not complicated — but a few decisions matter more than they look.

1. Decide the format before the design

• Table tent — best for full-service tables; stands upright and stays visible.
• Sticker or laminate card — best for counters, takeaway bags and delivery flyers.
• Magnetic or clip-on — best where tables get re-arranged or wiped down constantly.

2. Size and contrast beat branding

Aim for at least 3 cm on a side for table codes — bigger if your guests sit more than an arm’s length away. Print dark code modules on a light, matte background; gloss lamination under ceiling spotlights creates glare that some cameras cannot read. Your logo can sit beside the code or in the centre only if the code still scans after a quick test — keep it small and keep the quiet zone (the white margin around the code) intact.

3. Tell guests what scanning does

A naked QR is an unanswered question. Put a short line next to it: “Scan to view the menu and order.” If your tables order by QR, add “Order from your table — no waiting for a waiter.” The action line is what converts a scan; the logo is decoration.

4. One code per table, one code for the venue

Per-table codes mean every order carries the table number, so runners know exactly where it goes. A single unified code suits counters and food courts where guests collect by order number instead. Generate both from your QR dashboard — each mode has its own link — and print accordingly. Never reuse the same per-table code on two tables: two tables, one code, is the classic “why did my food go to table 6” bug.

5. Test before you print the batch

1. Print one proof at final size.
2. Scan it with an iPhone camera and at least two Android phones.
3. Try it from the actual seat distance, in the actual lighting.
4. Only then print the full run.

The printed code never changes

The magic of QR menus: you can edit dishes, prices, photos and sold-out flags forever, and the printed code keeps pointing at the live menu. Reprints are for wear and tear, not menu updates. Generate your codes, download the PNG, and start with the free QR generator.